Archive for Public Notices

Delano City Council minutes 8/3/21

City of Delano – Minutes
City Council/Economic
Development Authority
Tuesday, August 3, 2021 – 5pm
1.  Call to Order
Councilmember Holly Schrupp called the regular meeting of the Delano City Council/Economic Development Authority of Tuesday, August 3, 2021, to order at 5:00 p.m.
2.  Roll Call and Approval of Agenda
Members Present: Councilmembers Betsy Moran, Holly Schrupp, Jon Sutherland, Jason Franzen
Members Absent: Dale Graunke, Mayor
Also Present: Brian Bloch, Finance Director; Shawn Louwagie, City Engineer; Paula Bauman, Administrative Services Coordinator; Nick Neaton, Community Services Director; Bryce Borland, Administrative Intern; Alan Brixius, City Planner
Brian Bloch added the following:
4A: Presentation regarding community gardens from Eagle Scout, Noah Hemmesch
5E: Motion authorizing painting contract of former Motor Vehicle Office space
8B: Approve the National Service Agreement for Santec, Inc.
Motion by Betsy Moran, seconded by Jon Sutherland to approve the agenda with the additions; motion carried.
4.  Speakers, Presentations and Awards
Motion by Jon Sutherland, seconded by Jason Franzen to accept the presentation regarding community gardens from Eagle Scout, Noah Hemmesch, for additional garden beds; motion carried.
5.  Consent Items
Motion by Jason Franzen, seconded by Jon Sutherland to approve consent items as submitted; motion carried.
A.  Consider proposal from Bluestem Heritage Group as consultants for the Minnesota Legacy grant
B.  Consider replacement of the roof and installing new soffit, fascia, and gutters at 221 2nd Street North
C.  Consider Pay Request No. 8 for the CSAH 30 Reconstruction Project
D.  Consider Pay Request No. 8 for the 2020 Infrastructure Improvements Project
8.   City Strategy No. 3: Conscientious asset/infrastructure management
A.   Consider bid results for the 2021 Street Improvement Project
Motion by Jason Franzen, seconded by Jon Sutherland to accept bids receive and award the bid to Wm Mueller & Sons; motion carried.
B.  Approve the National Service Agreement for Santec, Inc.
Motion by Betsy Moran, seconded by Jon Sutherland to approve the National Service Agreement for Santec, Inc.; motion carried.
9.   City Strategy No. 4: Manage sustainable and planned growth
A.   Highland Ridge 10th Addition – Final Plat
1.   Adopt resolution approving the final plat entitled “Highland Ridge 10th Addition” within the City of Delano
Motion by Betsy Moran, seconded by Jason Franzen to adopt resolution approving the final plat entitled “Highland Ridge 10th Addition” within the City of Delano; motion carried 4-0 by roll call vote.
2.   Approve the Development Agreement
Motion by Jon Sutherland, seconded by Jason Franzen to approve the Development Agreement for Highland Ridge 10th Addition; motion carried.
16.   Claims
A.   City Claims
Motion by Betsy Moran, seconded by Jon Sutherland to approve the city claims as submitted; motion carried.
17.   Other Business
18.   Adjournment
There being no further business to discuss, the regular meeting of the Delano City Council/Economic Development Authority of Tuesday, August 3, 2021, was adjourned.
/s/ Dale Graunke, Mayor
Attest: Paula Bauman, Administrative Services Coordinator
Published in the Delano Herald Journal, Sept. 10, 2021.

Delano City Council minutes 7/27/21

City of Delano – Minutes
City Council/Economic
Development Authority
Tuesday, July 27, 2021 – 7pm
1.   Call to Order
Mayor Graunke called the special workshop of Tuesday, July 27, 2021, to order at 7:00pm.
2.   Roll Call
Members Present: Dale Graunke, Mayor; Councilmembers Betsy Moran, Holly Schrupp, Jason Franzen and Jon Sutherland
Also Present: Phil Kern, City Administrator; Shawn Louwagie, City Engineer; Nick Neaton, Community Services Coordinator; Brian Bloch, Finance Director; Bryce Borland, Administrative Intern
3.  Special Order of Business
A. Interview applicants and appoint member to fill vacant seat to the Delano Planning Commission
Motion by Holly Schrupp, seconded by Jason Franzen to appoint Matthew Schmidt to the Delano Planning Commission; motion carried.
B.   Motion authorizing the hiring of Amy Matter to Administrative Assistant Position
Motion by Betsy Moran, seconded by Jon Sutherland to authorize the hiring of Amy Matter to the Administrative Assistant position at City Hall; motion carried.
C.     Adopt a resolution authorizing the 2021 regional playoffs August 5-8 and August 12-15 as an official community festival and approve a 1-to-4-day temporary license
Motion by Jon Sutherland, seconded by Jason Franzen to adopt resolution R-21-27 authorizing the 2021 regional playoffs August 5-8 and August 12-15 as an official community festival and approve 1-4 day temporary licenses; motion carried 5-0 by roll call vote.
D.   Review 2020 Audit and Financial Statements
Chris Knopik and Lance Lauinger spoke before the Council on behalf of CliftonLarsenAllen Wealth Advisors to give an analysis of Findings from the 2020 Audit.
E.   Consider recommendation from Public Safety Commission – Public Safety Proclamation
Motion by Jon Sutherland, seconded by Jason Franzen to approve the recommendation from the Public Safety Commission – Public Safety Proclamation; motion carried.
F.   Consider quote received from Waverly Flooring for new carpet in the Building Department office space at City Hall
Motion by Jon Sutherland, seconded by Holly Schrupp to accept the quote from Waverly Flooring for new carpet in the Building Department office space at City Hall; motion carried.
G.   Consider land options for Public Works/DMU Maintenance Facility
This item was moved to the end of the meeting
H.   Discuss building department structure
Phil Kern and Scott Dornfeld note that there is higher demand for permits and the turnaround time is not ideal. The Watertown-Delano relationship helps to alleviate this to a certain extent, but both cities could benefit from an improved department structure.
I.  Discuss orderly annexation response from Franklin Township
This item was removed (scheduled for August 17th meeting)
J.   Discuss liquor store lease proposal from JPV Properties for 125 Woodland Road site
Phil Kern outlines the proposal from JPV for a 5 year term + 5 year option lease for a second liquor store site.
G.   Consider land options for Public Works/DMU Maintenance Facility
Motion by Betsy Moran, seconded by Jason Franzen to enter into closed session for the purpose of discussion purchase price for parcel ID 107-500-101103; motion carried.
Motion by Jason Franzen, seconded by Holly Schrupp to exit out of closed session; motion carried.
4.   Adjournment
There being no further business to discuss, the special workshop of Tuesday, July 27, 2021, was adjourned.
/s/ Dale Graunke, Mayor
Attest: Paula Bauman, Administrative Services Coordinator
Published in the Delano Herald Journal, Sept. 10, 2021.

Delano City Council minutes 7/20/21

City of Delano – Minutes
City Council/Economic
Development Authority
Tuesday, July 20, 2021 – 7pm
1.  Call to Order
Mayor Graunke called the regular meeting of the Delano City Council/Economic Development Authority of Tuesday, July 20, 2021, to order at 7pm.
2.  Roll Call and Approval of Agenda
Members Present: Dale Graunke, Mayor; Councilmember Betsy Moran, Holly Schrupp, Jason Franzen, and Jon Sutherland
Also Present: Phil Kern, City Administrator; Brian Bloch, Finance Director; Shawn Louwagie, City Engineer; Nick Neaton, Community Services Director; Paula Bauman, Administrative Services Coordinator; Bryce Borland, Administrative Inter
Motion by Holly Schrupp, seconded by Jon Sutherland to approve the agenda with recommended additions; motion carried.
3.  Minutes
4.  Speakers, Presentation and Awards
A.  Tour de Tonka – Saturday, August 7, 2021
5.  Consent Items
Motion by Betsy Moran, seconded by Jason Franzen to approve consent items A, B, D, E, G, H, and I as submitted; motion carried.
A.  Consider installation of window and door blinds in the DMV and Food Shelf spaces at 221 2nd Street North
B.  Consider the purchase and installation of a commercial dishwasher for the Senior Center Commercial Kitchen
C.  Consider roof replacement, new soffit, fascia and gutters at 221 2nd Street North
D.  Adopt Resolution R-21-26 approving Fire Relief pension benefit increase
E.  Consider gambling application from Delano Rage Lacrosse for a bingo and raffle permit
F.  Consider upgrades to our information technology systems
G.  Consider request from Delano Oktoberfest for a temporary liquor license, outdoor music and facility rentals for their event on Saturday, September 18, 2021
H.   EDA: Quarterly Financial Report of the Delano EDA/Crow River Villa Apartments for the 4th Quarter of fiscal year 2020-2021
I.  Consider payment for soil correction work at Lot 3, Block 1, Granite Works Addition
J.  Consider funding for the installation of acoustic ceiling and panels in the DMV front room at 221 2nd Street North
C.  Consider roof replacement, new soffit, fascia and gutters at 221 2nd Street North
Motion by Jon Sutherland, seconded by Jon Sutherland to table the roof replacement, new soffit, fascia and gutters at 221 2nd Street North; motion carried.
F.  Consider upgrades to our information technology systems
Motion by Holly Schrupp, seconded by Betsy Moran to approve the upgrades to the information technology systems; motion carried.
J.  Consider funding for the installation of acoustic ceiling and panels in the DMV front room at 221 2nd Street North
Motion by Holly Schrupp, seconded by Betsy Moran to approve the installation of an acoustic ceiling within the Motor Vehicle Office at 221 2nd Street North; motion carried.
6.  City Strategy No. 1: Provide comprehensive services to meet community needs
A.  Authorization to bid the 2021 Street Improvement Project and the McKinley Parkway Extension project
Motion to authorize to bid the 2021 Street Improvement Project and the Mckinley Parkway Extension project; motion carried.
7.  City Strategy No. 2: Maintain financial sustainability and fiscal stewardship
8.  City Strategy No. 3: Conscientious asset/infrastructure management
A.  Consider bid results for the Wastewater Treatment Plant Modifications and award project to the low bidder
Motion by Holly Schrupp, seconded by Betsy Moran to award the project to the low bidder, Magney Construction, Inc., and include the alternate bid item of re-roofing the existing control building for a total of $1,875,513.00; motion carried.
B.  Consider quotes received for the Granite Works storm sewer and award the project to the low bidder
Motion by Jon Sutherland, seconded by Jason Franzen to accept the bids received for the Granite Works storm sewer and award the project to the low bidder, Machtemes Construction, Inc.; motion carried.
C.  Consider stair railing improvements at Riverfront Park
Motion by Jon Sutherland to install handrails with new improved design and send through Downtown Taskforce for review of design; motion failed due to lack of second.
Motion by Betsy Moran, seconded by Jon Sutherland to forward the discussion to the downtown taskforce for comments; motion carried with Holly Schrupp apposed.
D.  Grading Agreement for Highland Ridge 10th Addition
Motion by Holly Schrupp, seconded by Jon Sutherland to approve the grading agreement for Highland Ridge 10th Addition; motion carried.
14.  Updates from Commission Liaisons
A.  Downtown Task Force
1.  Appoint Council Liaison to Downtown Task Force
Motion by Jon Sutherland, seconded by Jason Franzen to appoint Betsy Moran and Holly Schrupp as Council Liaison to the Downtown Task Force; motion carried.
16.  Claims
A.  City Claims
1.  Dates: June 16, 2021-July 6, 2021
Motion by Holly Schrupp, seconded by Jon Sutherland to approve the City Claims (June 16, 2021-July 6, 2021) as submitted; motion carried.
2.  Dates: July 7, 2021-July 20, 2021
Motion by Betsy Moran, seconded by Jon Sutherland to approve the City Claims (July 7, 2021-July 20, 2021) as submitted; motion carried.
B.  EDA Claims
1.  April 2021
Motion by Jon Sutherland, seconded by Holly Schrupp to approve the EDA Claims (April 2021) as submitted; motion carried.
2.  May 2021
Motion by Betsy Moran, seconded by Jason Franzen to approve the EDA Claims (May 2021) as submitted; motion carried.
3.  June 2021
Motion by Betsy Moran, seconded by Holly Schrupp to approve the EDA Claims (June 2021) as submitted; motion carried.
17.  Other Business
18.  Adjournment
There being no further business to discuss the regular City Council meeting of Tuesday, July 20, 2021, was adjourned at 8:30pm.
/s/ Dale Graunke, Mayor
Attest: Paula Bauman, Administrative Services Coordinator
Published in the Delano Herald Journal, Sept. 10, 2021.

Delano City Council minutes 7/12/21

City of Delano Special Meeting
- Summary Minutes
City Council/Economic
Development Authority
Monday, July 12, 2021 – 4:30pm
1.  Call to Order
Mayor Graunke called the special meeting of the Delano City Council/Economic Development Authority of Monday, July 12, 2021, to order at 4:30pm.
2.  Roll Call
Members Present: Dale Graunke, Mayor; Councilmembers Holly Schrupp, Jon Sutherland, Jason Franzen
Members Absent: Betsy Moran, Councilmember
Also Present: Phil Kern, City Administrator; Paula Bauman, Administrative Services Coordinator
3.  Special Order of Business
A.  Consider resolution of support for Ron Clark MHFA Tax Credit Application
Motion by Holly Schrupp, seconded by Jon Sutherland to adopt resolution (R-21-25, and EDA-21-04) providing City of Delano support for Minnesota Housing Finance Agency Tax Credit Application by R.E.C., Inc., d/b/a Ron Clark Construction; motion carried 4-0.
4.  Adjournment
There being no further business to discuss, the special workshop of the Delano City Council/Economic Development Authority of Monday, July 12, 2021, was adjourned at 4:35pm.
/s/ Dale Graunke, Mayor
Attest: Paula Bauman, Administrative Services Coordinator
Published in the Delano Herald Journal, Sept. 10, 2021.

Delano School Board minutes 8/23/21

MINUTES
Regular Meeting of the Board of Education
Independent School District 879,
Delano Public Schools
The regular meeting of the Board of Education of Independent School District 879, Delano, Minnesota, was held on Monday, Aug. 23, 2021, at Delano City Hall. The meeting was called to order by the chair at 5:45 p.m. with the following members in attendance: Seguin, Black, Rosenow, Johnson, Gierke, Roeser and Depa. Absent: None.
APPROVAL OF MEETING AGENDA (approved unanimously, 7-0)
WORK SESSION
Board reviewed discussion items: strategic plan work plans, Community Education handbook, policy updates, referendum information meeting debrief, meeting livestreams and COVID mitigation procedures.
CONSENT AGENDA (approved unanimously)
Board approved the meeting minutes from July 19, Aug. 12 and Aug. 18; and the current budget status with year-to-date adjustments; investment transactions, CARES Act Budgets, wire transfers, Minnesota Liquid Asset Fund, cash report, revenue and expense fund totals, expense reports and disbursements.
RESOLUTION OF ACCEPTANCE OF GIFTS (approved unanimously)
PERSONNEL (approved unanimously)
Board approved retirements/resignations/terminations, recommendations for employment and contract changes/approvals/position changes, including: Retirements/Resignations/Terminations: DHS food service worker, DES recess paraprofessional, DHS custodian, DES paraprofessional, CE admin. assistant, DIS paraprofessional (2), preschool teacher, DHS FACS teacher, DIS food service worker, DHS paraprofessional, TKC employee. Recommendations for Employment: DHS FACS teacher, DHS 7-8 math teacher LTS, DIS paraprofessional, DHS special education teacher, student football camp assistant (2), preschool teacher/TKC program lead, head softball coach. Contract Changes/Approvals/Position Changes: MOA for TOSA coordinating literacy, curriculum and assessments.
PUBLIC COMMENT
Board heard comments from 13 individuals regarding Critical Race Theory, social/political issues and other miscellaneous issues.
ADMINISTRATIVE AND BOARD REPORTS
Board heard the following administrative reports: Superintendent M. Schoen reported on strategic plan work plans. K. Thompson reported on staff meetings and objectives. B. Voight reported on schedules, hiring, summer school, schedule redesign efforts and back-to-school details. R. Schultz reported on summer school, enrollment, staff meetings and objectives for the school year. M. Reeder reported that the preliminary 2021-22 levy will come to the board for approval in September, and that board members will also set a time and date for the annual Truth-in-Taxation hearing in September. E. Erlandson reported on summer programming, early childhood screening and new facility use software. Board heard reports from: MAWSECO and Wright Technical Center.
OLD BUSINESS (approved unanimously)
Board approved the second read of Policy 707 – Transportation of Public School Students, and the second read of Policy 708 – Transportation of Nonpublic School Students, due to substantive changes.
NEW BUSINESS (approved unanimously)
Board approved a Nordic Ski cooperative with Orono; the first and only read of Policy 720 – Vending Machines, due to non-substantive changes; and the first read of the following policies due to substantive changes: Policy 712 – Video Surveillance Other Than On Buses, Policy 713 – Student Activity Accounting, and Policy 714 – Fund Balances.
The meeting adjourned at approximately 8:38 p.m. The preceding is a summary of the unofficial minutes. The full text of the unofficial minutes is on file in the District Office, 700 Elm Avenue East, Delano, Minnesota and is also available on the school district’s website,  www.delano.k12.mn.us. The next regular meeting of the Board of Education is scheduled for Monday, Sept. 27, 2021, at Delano City Hall.
– Rachel Depa, Board of Education Clerk
Published in the Delano Herald Journal, Sept. 10, 2021.

Delano School Board minutes 8/18/21

MINUTES
Special Meeting of the Board of Education
Independent School District 879,
Delano Public Schools
A special meeting of the Board of Education of Independent School District 879, Delano, Minnesota, was held on Wednesday, Aug. 18, 2021, in the District Office Conference Room. The meeting was called to order by the vice chair at 5:59 p.m. with the following members in attendance: Roeser, Black, Johnson, Depa, Gierke and Rosenow. Seguin was absent.
APPROVAL OF MEETING AGENDA (approved unanimously, 6-0)
NEW BUSINESS (approved unanimously, 6-0)
The board approved the Safe Learning Protocol for 2021-22.
The meeting was adjourned at 6:06 p.m. The preceding is a summary of the unofficial minutes. The full text of the unofficial minutes is on file in the District Office, 700 Elm Avenue East, Delano, Minnesota and is also available on the school district’s website, www.delano.k12.mn.us. The next regular meeting of the Board of Education was scheduled for Monday, Aug. 23, 2021, at Delano City Hall.
– Rachel Depa, Board of Education Clerk
Published in the Delano Herald Journal, Sept. 10, 2021.